If you’re planning your wedding, you’ve probably already realized that one of the most important decisions (and also one of the most uncertain) is how to choose the perfect caterer.
And no wonder: catering not only represents the biggest part of the budget, but it also marks the gastronomic experience of your big day. A smooth, delicious and well-served meal can be the key for your guests to remember your wedding as unforgettable.
After talking to you on the blog about how to choose a photographer for your wedding, today I want to help you with another crucial topic: the catering for your wedding. It’s not about telling you which one is the best, because that will depend on your style and your priorities, but I can give you a list of key questions you should ask to make the right choice.
How to choose catering for your wedding: the definitive guide to make sure you don’t miss the most important choice
Here is a practical guide with everything you should take into account to choose a caterer without surprises:
1. Do you have Health Registration and Civil Liability Insurance?
It seems obvious, but it is not. In addition, many venues require it so that the caterer can work there.
2. Are the personnel registered?
In the event of a labor inspection, a caterer without legally contracted staff could make your day.
3. How many waiters per guest do you offer?
The ideal is 1 waiter for every 10 guests. More is a luxury, less can slow down the service.
4. How long does it take to serve food?
From the time guests are seated until dessert (not counting surprises or speeches), the ideal time is between 1.5 and 2 hours.
5. Will the consultant who has accompanied you during the planning be present?
That person knows your history and preferences. Having her with you on your wedding day is a great peace of mind.
6. How many weddings do you do on the same day?
A wedding requires dedication. Make sure you are not “just another one”.
What is the service like?
Bottles on table or waiter service? There is no right option, but the one that fits you best.
8. How is your team formed?
Do you work with a fixed staff or with new teams each time? The team’s experience makes the difference.
9. What exactly is included in the menu price?
Not just food and drink. Ask for table linen, glassware, chairs, tableware, floral centerpieces… And ask for real pictures!
10. Is it possible to try the menu before deciding?
Some caterers charge a small fee for the tasting. Normal. The important thing is to be able to test it.
11. Can wine, ham or external decoration be provided?
If you already have favorite suppliers or family gifts, ask if they accept outside products and if there are service charges (such as corkage).
12. What is the minimum number of diners?
And if there are fewer of you, how much does the menu per person go up?
Feeling, feeling, feeling ❤️
Beyond prices, menus and timing, feeling is key. If you feel listened to, comfortable, and speak the same language as your caterer, you’ve found the one!
And remember: in Seville we have excellent wedding caterers, professionals who will make your celebration a wonderful experience.
Bonus tip: don’t haggle with the caterer.
Negotiate yes, bargain no. If the rate does not fit your budget, try to find an alternative within the same provider, but value their professionalism. Remember: your wedding is a unique event.
Do you have doubts about how to choose catering for your wedding?
If after reading this guide you have any doubts, and you don’t have a wedding planner to advise you, write to me without obligation. I will be happy to help you find the perfect caterer for your big day.
